At Circus (Xetra: CA1), headquartered in Munich, we are pioneering global developments in on-demand autonomous food production. From culinary creation to production and operations, everything is powered by seamlessly integrated robotics and transformative AI.
Our foundation is built on groundbreaking advancements in robotics, driven by artificial intelligence — the long-missing link in achieving fully autonomous food automation. The time has come for a new status quo: just as autonomous vehicles are reshaping our cities and daily lives, we are redefining the entire experience of food.
Our team brings together leading minds in Robotics, AI, Engineering, and Culinary, working closely with industry-leading partners to revolutionize how food is prepared, accessed, and experienced.
Join us as we shape a future where the art of cooking meets the science of technology — and where food becomes something fundamentally new.
Executive Assistant & Office Operations (f/m/d)
Munich
Full-time
Permanent employee
Our Mission
About the Role
We are looking for a highly organized, proactive, and reliable Executive Assistant to support our entire C-level team, based in our Munich HQ.
This is a central and highly visible role at the core of the company. You will work closely with our leadership team, ensure smooth day-to-day operations, and act as the backbone of executive coordination.
At the same time, you will take ownership of office operations and the overall workplace experience, acting as the face of Circus for external partners, guests, and visitors.
Beyond classic executive support, this role offers the opportunity to leverage modern tools, improve workflows, and actively shape how we operate as an organization — including automation and AI-driven processes.
Excitingly, we will be moving into a new office & R&D Campus in Munich this year — giving you the opportunity to actively shape and build our future workplace environment from the ground up.
Your Daily Business
Executive Coordination
- Manage and coordinate complex calendars across the C-level team
- Organize meetings, align priorities, and ensure smooth daily operations
- Plan and coordinate domestic and international travel
- Prepare and coordinate executive meetings (logistics, rooms, participants)
- Ensure structured follow-ups and smooth communication across stakeholders
- Act as a central coordination point between leadership and teams
- Take ownership of the office environment and ensure smooth daily operations
- Help shape and set up the new office space and workplace experience
- Create a professional, structured, and welcoming environment
- Coordinate internal processes related to office and executive operations
- Act as the first point of contact for external guests, partners, and visitors
- Represent Circus with professionalism and attention to detail
- Ensure a seamless and high-quality experience for all external interactions
- Plan and coordinate company events, team gatherings, and leadership offsites
- Support initiatives that strengthen company culture and collaboration
- Leverage modern software tools to streamline workflows and daily operations
- Identify opportunities to automate recurring tasks and increase efficiency
- Support the implementation of new tools and systems
- Contribute to building a modern, tech-enabled operating environment
Base Qualifications
- Experience as an Executive Assistant, Office Manager, Front Office Manager, or similar role, ideally supporting senior stakeholders
- Background in hospitality, guest relations, or front office is a strong plus
- Strong organizational skills with high attention to detail
- Proven experience managing calendars, travel, and complex coordination
- Interest in tools, automation, and improving processes
- Comfortable working with modern software and digital workflows
- Professional, discreet, and highly reliable
- Strong communication and interpersonal skills
- Hands-on mindset and ability to thrive in a fast-paced environment
- Proficiency with tools like Google Workspace, Microsoft Office, Slack, etc.
- Native-level German and fluent English required
Our Offer
Competitive Compensation: Receive a competitive compensation package with offered stock options for full-time employees.
Work-Life Balance: Enjoy regular team events, a hybrid work setup, Worcation opportunities, and unlimited vacation days, along with a corporate pension plan.
Personal Development: 500€ personal budget for training, in-house trainings, and growth opportunities in a fast-paced environment.
Mobility: Benefit from a 50€ monthly budget for mobility or other expenses and a subsidized Dance Mobility Subscription for E-Bike/E-Moped.
Well-Being: Get access to discounted Urban Sports Club membership and Wellhub for a variety of well-being offerings.